Skip to main content Skip to home page
Close Menu
  • Twitter
  • Facebook
  • Instagram
  • LinkedIn
 
For You  /  Employees  /  Employee Benefit Services  /  Employee Wellness  /  Wellness Incentive Program

Wellness Incentive Program

Current screening year:  Aug. 2, 2025 - Aug. 1, 2026

The Wellness Incentive adds dollars back to your paycheck to offset healthcare cost. Both employees and spouses are eligible.

Incentive Requirements

  • Annual Well Visit with your Primary Care Provider and lab work (Aug. 2, 2025 – Aug. 1, 2026)
    • No OBGYN, Specialty, Urgent Care or Express Visits will be accepted.
    • Lab work consists of lipids and comprehensive panel, A1c if Diabetic.
    • NEW this year: Please note that if you are pregnant during the 2025-2026 plan year, lab work will still be required as part of the incentive requirements.

How to complete the above requirements
Employees with annual physical and labs in Epic that have signed the Wellness authorization in UKG during Open Enrollment will automatically receive the wellness incentive when completed during the program year. If the employee declined the Wellness authorization in UKG, you must reach out to wellness@deaconess.com for the updated PCP authorization.

Spouses interested in receiving the wellness incentive must submit their Wellness authorization on the link below. If you have an outside PCP, please reach out to wellness@deaconess.com for the updated form.

PCP Proof of Visit &
EMR Access Authorization Form
 

  • Deadline:  August 1st, 2026 (includes PCP visit submission and all HRA activities)

  • You must complete the PCP visit to earn HRA
  • If you are benefits eligible on or after April 2nd, you will be grandfathered in and receive the wellness incentive for you and your spouse (if elected on the insurance). Reference the Grandfathered Wellness Flowchart for more information. 
How to Tell PCP Form has been submitted  
PDF
 

Authorization to Obtain EMR for Annual Wellness Exam with PCP for Wellness Incentive

• Employees - Enter only your ID# without the letters
   Example: 54321
• Spouses - Enter the employee's ID# followed by sp
   Example: 54321sp
Deaconess Employees do not fill out this form if Wellness Authorization was accepted during Open Enrollment
I am... (choose one):
Are you currently pregnant?:

Lab work is still required BUT is not results-based
Are you a diagnosed diabetic?:

A confirmation email will be sent to the above address when the form is submitted. We will reach out to this email for additional information if needed.

I hereby authorize Deaconess Clinic Wellness Solutions to obtain information from my medical records maintained by Deaconess to be used for my wellness screening.

  • Information to be obtained from my annual exam includes: height, weight, blood pressure, total cholesterol, LDL, HDL, triglycerides, and glucose for all; and A1C for those who have diabetes.
  • This authorization is only valid for plan year October 2024-2025. I understand I have the right to withhold this information and can use other wellness incentive options to fulfill the incentive requirements.
  • I understand that once the information is disclosed, it may be redisclosed and no longer subject to the privacy provisions of HIPAA.
  • I may choose to revoke this authorization at any time by providing a written letter to the wellness manager.

I authorize Deaconess Clinic Wellness Solutions to release my name to my place of employment for the purpose of confirming participation, and, if required, whether care plan objectives were met or number of risk factors in the wellness program.

The information will be stored in a system called Applied Health Analytics which will have restricted access to secure protected information. The information you provide will be kept strictly confidential and will not be shared with your insurance carrier. Your employer will not be provided any other personal information about you except as aggregate data that does not identify any single individual. I understand that I can refuse or revoke this authorization; however, if I do so, I will not qualify for the incentive, should my company offer one.

I understand that revocation will not apply in those instances specified in the applicable Notice of Privacy Practices. If I revoke this authorization I must do so by sending my request in writing to Deaconess Clinic Wellness Solutions. I understand that the material released as a result of this authorization may be subject to re-disclosure and no longer protected by the laws applying to medical information release. This authorization will expire after the October 2024-2025 plan year.

 
After clicking the submit button below, please make sure there are no error messages and wait for the confirmation page to load to ensure your submission has been received.
 

Top Back to top